Maintenance

Service Description

Maintenance estimating is the process of predicting the cost, labor, materials, and time required to perform maintenance work on a facility, equipment, or property. It’s different from new construction estimating because the work usually involves repairing, replacing, or servicing existing systems, often under less predictable conditions. Here’s what it typically entails: 1. Scope of Work Identification Inspecting and defining exactly what needs to be maintained, repaired, or replaced. Examples: replacing HVAC filters, repainting walls, servicing elevators, resurfacing floors, patching roofs. 2. Labor Estimating Determining how many hours are required and what trades are needed (plumbers, electricians, carpenters, general labor). Considering union rates, overtime, shift differentials, or specialty skills. 3. Material & Equipment Costs Estimating replacement parts, consumables, and supplies (e.g., filters, belts, paint, fasteners). Pricing specialized tools or rented equipment needed for the job. 4. Time & Scheduling Factoring in downtime, access restrictions, or working around operations. Planning whether the work is reactive (emergency repair) or preventive (scheduled service). 5. Contractor & Vendor Quotes Getting pricing from third-party service providers for specialty work. Comparing in-house vs. outsourced costs. 6. Indirect Costs Permits, inspections, and engineering if structural or safety-related. Safety equipment, disposal fees, environmental compliance. Administrative overhead for scheduling and documentation. 7. Risk & Contingencies Allowances for hidden conditions (e.g., corroded pipes behind walls). Unexpected downtime costs if the facility or equipment is critical. 8. Documentation & Reporting Preparing a detailed estimate with line items for labor, material, equipment, and overhead. Presenting alternatives (repair vs. replace) to decision-makers. In short, maintenance estimating is about accurately predicting the cost of keeping assets operational, balancing preventive measures with reactive needs, while accounting for uncertainty and hidden conditions.